System Manager - System Maintenance
Most of system's global settings are configured from the System screen.
Skip to options for:
Configuration Tab
Maintenance Tab
Exporting Tab
Maintenance Tab
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Job Archival
Audio files that have been marked Completed are archived after a designated period of time. This means that the audio file itself is deleted while the entry is still kept in the database. You can select of one of the length options from the dropdown or type a number from 0-365, with 0 disabling the archival process completely. This timer starts on the day the dictation is marked Completed. The time of day which archival is processed can be set as well. It is recommended that this be done at a time few users will be logged on. The Archive Now button will enforce your new settings instantly, instead of having to wait until the scheduled time. Note that this may take several minutes to complete.
Job Purging
Audio files that have been Archived are purged after a designated period of time. This means that the database entry is deleted. You can select of one of the length options from the dropdown or type a number from 0-365, with 0 disabling the purging process completely. This timer starts on the day the dictation is archived. The time of day which purging is processed can be set as well. It is recommended that this be done at a time few users will be logged on. The Purge Now button will enforce your new settings instantly, instead of having to wait until the scheduled time. Note that this may take several minutes to complete.
Return 'In Use' jobs when removed from the Activity Monitor
When enabled, if a dictation still has the In Use status (despite the fact nobody connected to the server has it open), then at midnight it will be returned to In Queue status. This option should only need to be enabled if you are experiencing dictations getting left In Use from iNets not disconnecting properly.
Next Job Number
You can set what number you want the system to start assigning new dictations. This can be beneficial if you had to rebuild the database and want to match what the old database's number was. You can enter any number from 1-999999. After entering your number, click Reset Job Number. The password for this feature must be entered in the Admin Password box first.
Purge Existing Job Records from Database
This will delete all job entries in the database, providing a blank database. To proceed click the Purge Now button.
Warning: This cannot be undone.
Clear Access Log Database
This will delete all access log entries. To proceed click the Clear Access Log button. The password for this feature must be entered in the Admin Password box first.
Warning: This cannot be undone.
Making Changes
To save any changes you have made, you must click the Apply button. Close will save and exit the screen.
The Revert button will restore the settings back to their last saved configuration.